Dear Sir/Madam,
On [date] I stayed at your hotel for [number of nights] in room [number]. As I mentioned to your receptionist at the time, the accommodation was unsatisfactory in the following ways [describe].
When I asked to be moved to another room, I was told that this was not possible; nor were the problems rectified.
I have contracted with you to provide me with [details].
These were not provided with reasonable care and skill because [give details of the problem].
It was an implied term of our contract that the accommodation provided would be of a standard of cleanliness and quality reasonably to be expected from this type and price of the hotel.
It's also an implied term that the service provided would be done so with reasonable care and skill as required by the Consumer Rights
Therefore, you are in breach of contract.
As such, I am legally entitled to receive compensation from you. In consequence, I am claiming the sum of [£xx set out the amount and how it was calculated].
I require your response to this letter within 14 days
Yours sincerely,
Dear Mr. and Mrs. Sumners,
I’m the General Manager here at The Gimmel Resort & Spa. It has been brought to my attention that your recent visit with us was not up to par. As you may know providing the highest level of hospitality is our number one priority and hearing we have fallen below that standard is something we like to address immediately.
I can imagine that our inability to accommodate you with the two bedroom suite you booked started your stay with us on the wrong foot. But I hope you and your family did understand that we had a water pipe break in that section of the building and was unable to put anyone there while the repairs were done which unfortunately took longer than we anticipated. That meant closing that portion of the building for 24 hours.
I hope you can forgive this inconvenience and not let it stop you from staying with us in the future. In fact I would like to offer you and your family a free night on your next stay at Gimmel.
Sincerely,
Howard Brothers